Temp Staffing Agency Jobs In Australia

Now Displaying 37 of 37 Temp Staffing Agency Jobs




  • EA to CEO | Property Investment Manager | 1:2 Role

    EA to CEO Property Investment Manager 12 Role Competitive remuneration on offer, plus discretionary annual bonus. Successful operation set for continued growth and expansion, Australia wide Work closely with the Founder of the firm, and additional support staff as the Lead EA. The Opportunity This 12 Executive Assistant to CEO position will see an experienced candidate navigating complex corporate support to two entrepreneurial and dynamic business leaders. Due to the nature of this business, prior industry experience in property development andor financial services is required. This business is well admired within industry for their achievements, and the culture is one that speaks to diversity and innovation. This position is somewhat newly created, so a candidate with a good sense of ˜get up and go™, agility and initiative is required The Responsibility The responsibilities included in this position will include but not be limited to Managing the extensive diary and travel coordination requests of the dual CEO™s Inbox, email and correspondence management Supporting the board with paper and agenda preparation Expense reconciliation and invoice approvals Liaising with international investors, internal and external stakeholders, government officials and high net worth individuals Supporting the junior administrative staff with guidance on workflow management and Occasional project coordination tasks inclusive of company wide events. The Expertise To be considered for this opportunity, you will be an experienced CEO™s Assistant knowledgeable with respect to the property development and or financial services fund management markets. You will be polished and articulate, and pride yourself on holding a ˜no task too small™ attitude when it comes to your role. You will be incredibly well organised with an innate attention to detail, confident in dealing with high-level Executives and individuals. There will be some after hours and weekend work required in this role. The Next Step We are moving on this search quickly, so please send through your CV ASAP to Sarah Bolitho and phone with any questions on 0400 084 741. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Executive Assistant | Financial Markets | CBD location

    Executive Assistant Financial Markets CBD location Immediate start Attractive hourly rate Work alongside a passionate leader The Opportunity Our client is a highly reputable and structured organisation whose business model focuses around integrity, their core values and the employee experience. On offer is a 2-3 month contract for an experienced Executive Assistant who has a strong financial services background, as youll be supporting the General Manager. Their voguish offices are located in the CBD, and are within great proximity to all public transport options. We require an EA who will be comfortable working in a reactive environment, and can build relationships with stakeholders of all levels. The Responsibility The key responsibilities for this role include Diary, calendar and email management for the General Manager Event coordination Coordinating press releases Preparing reports and presentations for internal and external stakeholders Maintaining the teams data on the website Coordinating travel for the team Admin duties for the team inc. invoices, diary coordination The Expertise The ideal candidate will be an accomplished Executive Assistant who has a minimum 5 years™ experience supporting at a high level within the financial services space. You™ll hold a high standard of articulation and written skills, in conjunction with strong attention to detail. Presentation wise we require someone who is polished, has a reactive attitude and is a strong gatekeeper. If you are confident that your problem solving and proactive attitude means you have what it takes for this role “ please apply with an updated CV immediately The Next Step If you think this sounds like you, please apply with an updated resume to be considered. This process will is moving quickly, so please contact Isabella Armati with any questions on 0417 937 303. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • EA to CEO

    EA to CEO Executive Assistant Sydney CBD 80-90k + super About the Client The ACHS is an authorised accreditation agency with the Australian Commission on Safety and Quality in Health Care. They are authorised to accredit healthcare organisations to the National Safety and Quality Health Services Standards (NSQHSS). These standards form the basis of many of the accreditation programs provided by the ACHS. About the Role This role is a fantastic opportunity for a confident, and highly organised EA to provide administrative support to the CEO, and secretarial services to the ACHS and ACHSI Boards and the Council. It requires embodying a positive and proactive approach as you work closely with the CEO, coordinating diary and meeting management, event coordination, travel logistics as well as managing governance activities including Board meetings, notices and elections About the Person The ideal person will have previous EA or PA experience working within professional services, and very familiar with committing to maintaining high standards. You should demonstrate initiative and have the ability to be both personable and professional. You will be transparent and have a flexible approach to working hours. This role would suit an individual with exceptional communication skills, who can engage and build relationships with a range of stakeholders. Duties include but are not limited to Coordinate the CEO™s diary for meetings, conferences, and teleconferences Extensive email management Manage all travel itinerary for national and international travel for the CEO and Board members Produce, format and prepare correspondence, reports and presentations at Board, committee and executive level Work with CEO on ad-hoc projects Arrange and coordinate meetings and take minutes for the board and sub-committees Assist with the logistics and the coordination of meetings and events registrations, catering, and equipment Drafting and formatting letters, presentations, and documents Organize Board meeting resources and plan to schedule To be successful you will have Minimum of 3+ years™ experience supporting C-suite level, CEO preferred The ability to communicate well, both spoken and written Excellent attention to detail with the ability to multi-task and meet strict deadlines High standards of integrity Demonstrated ability to maintain strict confidentiality Experience preparing senior meeting agendas, papers, minutes and coordinating reports Strong I.T. skills including MS Office suite, CRM systems and other relevant programs. Are you ready for a new challenge? Does this sound exciting to you? If so APPLY now Alternatively, call Kristina and Louise on 02 9093 4925 for more information. Beaumont People specialises in all areas of NFP recruitment including memberships, fundraising, and corporate partnerships. Please click Apply if you are interested in the role. If you have any queries, please contact Kristina 9093 4925 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Our client, based in a fantastic location in the CBD, is looking for an experienced and motivated Executive Assistant to provide senior level support to the CEO whilst also ensuring the smooth running of the office. Covering annual leave cover, this role is for 3 weeks in November. To apply for the role, you will need the following experience Management of the day to day operations of the office Planning and scheduling of meetings and appointments Travel and guest arrangements Organising of projects and conducting of research Preparation and editing of reports and correspondence Software experience with Word, Excel, PowerPoint, etc. If you have these skills and are interested in assisting with this role, please apply now through the apply now function or contact Erin on 02 9093 4924 for a confidential conversation. Please click Apply if you are interested in the role. If you have any queries, please contact Erin Hinchey 02 9093 4924 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Business Services, Contact Centre Sales, Education, Health Social Care, Charitable Organisations, Associations Memberships and Executive Search www.beaumontpeople.com.au

    location Sydney, New South Wales


  • Assistant Company Secretary

    BoardRoom Integrate, Australias sole specialist recruitment and executive search firm exclusively for Company Secretarial Corporate Governance professionals. We manage the publicly listed and exclusive Company Secretarial and Corporate Governance opportunities for leading unlisted, listed and ASX100 companies, giving you access to the most suitable opportunity for your aspirations. October has been continuing the trend of a busy marketplace for opportunities, this creating a talent-driven market that gives leverage to candidates and makes it a great time to move. Even if the listed opportunities below dont sound right for you, we recommend you do still register to be considered for future Company Secretariat and Corporate Governance opportunities as they arise by clicking apply now. ˜… Live Roles ˜… Listed Company Secretary - Financial Institution Group Company Secretary - Super Fund Company Secretary - Listed Asset Management Company Secretary - Financial Institution Superannuation Assistant Company Secretary - Consultancy Assistant Company Secretary - Bank Assistant Company Secretary - Law Firm To take advantage of any of these exciting openings, and register for tailored job specs to be sent to you as they™re released click the apply button now The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Executive Assistant to the CEO

    Executive Assistant to the CEO Be a trusted advisor to the CEO and Managing Director An opportunity to make a positive impact Great company culture Newly renovated office in the middle of North Sydney We are offering someone an exciting opportunity to be part of an organisation that is reinventing itself to remain successful in a rapidly changing market after more than 50 profitable years in business. Genworth is one of Australia™s leading providers of lenders mortgage insurance, providing a range of capital and risk management solutions to some of Australia™s biggest (and smallest) lending institutions. Our mission is to help more Australians realise the dream of home ownership and we play a unique role in the housing market for that purpose. Reporting to the CEO and Managing Director, you will be responsible for ensuring the efficient and effective management of the CEO office, by providing strategic and administrative support and advice across a wide range of matters, whilst working closely with senior internal and external stakeholders. To be successful in this role, you will have At least ten years administrative experience supporting C-Suite executives with an emphasis on Board management, calendar management, reporting and logistics. Business financial acumen Ability to effectively process a large amount of information on a daily basis Strong critical thinking and interpersonal skills Proactive and creative approach to problem-solving Strong work ethic and ability to thrive in a fast-paced environment which may require a flexible work schedule and capacity for multiple tasks and projects Must be a very strong communicator with excellent verbal and written communication skills and a strong focus on customer service Ability to think and act both independently and creatively while maintaining a high degree of professionalism, discretion, confidentiality and strong political savvy Advanced skills in Microsoft Office Suite Outlook, Word, Excel, and PowerPoint Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently Highest degree of integrity and ethics What is in it for you? We care about what™s important to our people and understand that the little things can make a big impact. Whether it™s professional growth, spending more time with family or looking after your health and fitness, Genworth provides access to a number of development opportunities and benefits that help support our people both professionally and personally.

    location Sydney, New South Wales


  • Executive Assistant

    Naturally proactive and a strong communicator, you will act as a confidante and close support to the Managing Director - SMB, a key member of the Executive Team. You will provide strategic support and advice all whilst maintaining the highest level of confidentiality as you coordinate and undertake a range of often complex, technical or sensitive strategic and operational activities involving research, analysis, stakeholder management and communication. This full-time role is based in our lively Surry Hills office in Sydney CBD. What™s the role? Manage critical tasks, interpreting the MD™s needs, anticipating priorities and ensuring clear communication and information flow to meet objectives Provide strategic support and guidance to the MD including preparation or co-ordination of meeting briefs, reports, submissions, interviews and other correspondence Forward planning for MD, including setting meetings with key stakeholders, setting work schedules, identifying opportunities and monitoring progress with action items originating from the MD Draft key documents such as business and financial updates, MD All Staff messages, correspondence, speaking notes and presentations. Work with corporate affairsothers to manage MD™s appearances presentations at external events Manage diary, schedule all appointments and ensure suitable venues, facilities and catering are booked. Receive telephone calls and emails and action, delegate or escalate as appropriate Manage financial approval requests including CAPEX, invoices, employee expenses, employee travel, IT hardware software Who are you? Superior verbal and written communication skills. Ability to communicate with people of all levels of seniority including external vendors Strong organisational and time management skills. Highly motivated and able to work effectively with minimal supervision A strong outcomes focus and capability to exercise sound judgement in the handling of complex issues and competing priorities High levels of integrity and discretion Strong working knowledge of MS Office Suite and Google Suite, Concur and Salesforce an advantage Executive Assistant experience in a fast-paced, corporate environment Whats in it for you? Attractive remuneration and incentive program on offer - the skys the limit High performance environment with excellent support network High profile position with exposure to executive level decision making Strong team culture of collaboration and recognition Work alongside lively, passionate and results-driven professionals. Who we are News Corp Australia is the nations largest media company operating over 150 household brands across print, digital and multimedia including The Australian, news.com.au, Kidspot, and body+soul and Vogue, plus innovative media products such as Storyful and Unruly. We are also proud to be a central part of News Corp, a leading global network of powerful brands including Fox Sports, Dow Jones, Harper Collins, Realestate.com.au and The Wall Street Journal. Whats next? Apply now or for more information on careers at News Corp Australia visit www.newscorpaustralia.comcareers

    location Sydney, New South Wales


  • Executive Assistant - P&T (12 Month Contract)

    Quantium Since 2002, Quantium has combined the best of human and artificial intelligence to power possibilities for individuals, organisations and society. Our solutions make sense of what has happened and what will, could or should be done to re-shape industries and societies around the needs of the people they serve. As one of the worlds fully diversified data science and AI leaders we operate across every sector of the economy and were growing fast - with growth comes opportunity Were passionate about building out our team of smart, fun, diverse and motivated people. We combine a team of experts that spans data scientists, actuaries, statisticians, business analysts, strategy consultants, engineers, technologists, programmers, product developers, and futurists “ all dedicated to harnessing the power of data to drive transformational outcomes for our clients. We actively foster a culture where our people can stretch themselves to reach their full potential. We also know that work has to work for you, and modern life is fast-paced and balance can be tricky. You want to work where you are respected and valued as an individual, not a number. Quantium embraces a flexible and supportive environment dedicated to powering possibilities for our team members, clients and partners. Role summary The role is responsible for providing comprehensive executive support to Quantiums Group Executive, Product Technology (GE PT) whilst also providing broader support to six Executives within the PT business unit. This includes proactive and assertive inbox and diary management including gatekeeping, meeting preparation, and document preparation. It will require you to develop strong relationships with other EAs across the business to coordinate executive diaries. The role encompasses a variety of other administration activities including invoice and expense management, and team travel activity coordination. Experience and skills required 5+ years demonstrated success in a similar role, ideally in a professional services, technology or start-up environment Diary Inbox management experience for multiple senior executives with confidence to gate keep diary and protect time, even when the business is pushing hard Proactive approach to issue management on behalf of the GE and Executives with capacity to foresee and manage likely conflicts Ability to deal with a wide range of stakeholders both internal and external (e.g. clients, Executives, etc.) Ability to maintain a strict level of confidentiality in all matters High attention to detail Exceptional written and verbal communication skills Advanced Microsoft Outlook and PowerPoint Intermediate Microsoft Word and Excel

    location Sydney, New South Wales


  • Senior Administrative Assistant- Fixed Term 12 Months Contract

    Senior Administrative Assistant- Fixed Term 12 Months Contract At Roche, we believe it™s urgent to deliver medical solutions right now “ even as we develop innovations for the future. We are passionate about transforming patients™ lives and we are fearless in both decision and action. And we believe that good business means a better world. That is why we come to work every single day. We commit ourselves to scientific rigour, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. Doing now what patients need next Provide administrative support to Medical Management team Ideal opportunity for someone who enjoys a varied and fast paced role Become an integral member of a collaborative, high performing team We are seeking a highly motivated, proactive and professional individual to join the Medical Affairs team at Roche. We are a passionate and dynamic cross-functional team that partners with the business to deliver its strategies and provide valuable customer insights so that we can deliver better outcomes for patients faster. You thrive in a fast paced, dynamic environment and have the ability to learn new things quickly? Your proactive and positive approach to problem solving, high attention to detail and the ability to multi-task will see you thrive in this role. Reporting directly to the Associate Medical Director, your responsibilities will include MeetingEvent management including organising venues, coordination of audio visual needs, catering and working to a budget. Takes and distributes meeting minutes and other meetingevent materials. Helps ensure all assigned meetingsevents run effectively and efficiently Managing internal contract preparations, approvals and tracking Develops and maintains departmental or team calendar of events. Diary management travel arrangements Managing medical material dissemination and tracking Medical Project support and co-ordination Budget tracking and processing Contributing to the improvement of work practices You hold relevant qualifications with experience in a similar position with a proven track record of high performance. An understanding of the pharmaceutical industry, including the Medicines Australia Code of Conduct is preferred but not required. You are fully conversant with MS Office and Google tools and are able to work unsupervised with superior written, verbal and organisational skills. The ability to effectively prioritise a large workload with good time management skills and a flexible, professional approach is essential. Where passion meets purpose Ready to take on some of life™s toughest diseases? At Roche, the world™s largest biotech company you can, with the industry™s strongest pipeline in specialised medicines. Take pride in knowing you can make a difference to millions of patients worldwide developing treatments for oncology, neuroscience, inflammation, immunology, ophthalmology, rare diseases and respiratory disease. With our commitment to research, we™re pioneering breakthrough medicines and leading the exciting frontier of personalised healthcare. Anything™s possible, in a friendly, collaborative culture where people are united in purpose and will stretch you to be brave, speak up and think differently. Feel empowered to deliver meaningful outcomes, supported by accessible and inspiring leaders. Find balance in our market-leading commitment to flexibility. Enjoy access to our dynamic headquarters, located in vibrant Barangaroo Sydney. Be energised, growing your career alongside 350+ local and 94,000 global colleagues tenaciously working together as one team. Guided by our values of courage, integrity and passion we look to fulfil our purpose “ doing now what patients need next and in doing so improve patients™ lived now and for tomorrow. What will be your legacy? All facets of diversity are important to us and we endeavour to create an environment where everyone, regardless of factors such as gender, age, race, ethnicity, sexual orientation, gender identification or religion can contribute and realise their potential. As part of celebrating diversity, we welcome applications from all people who are passionate about doing now what patients need next. If you are interested in this opportunity, please discuss with your line manager and apply through Workday by the closing date 13th October 2019. This role is only open to candidates that have full eligibility to live and work in Australia. We do not accept any unsolicited resumes or enquiries from recruitment agencies. Roche has a dedicated in house Talent Acquisition team. Roche is an equal opportunity employer. Business Support, Business Support > Administrative Support

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australias top young university, and located centrally in one of the worlds most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. The UTS Faculty of Design, Architecture and Building is recruiting for an Executive Assistant to contribute to the smooth operation of the Deans Unit by providing executive support, project support and secretarial support to the to Deputy Dean and Associate Dean Research, and, when required, other executive members of the Deans Unit. The UTS Faculty of Design, Architecture and Building contributes to the transformation of urban life, contemporary design culture and the built environment through our research, education and engagement with the professions. If successful in applying for this role, you will Provide diary management and meeting coordination services including the coordination of the Executives schedule and the maintenance of contact lists including organising meeting papers, minutes and coordinating action items. Produce correspondence, memos, letters, forms, contracts and other types of documents. Manage communication proactively to enhance the Deputy Dean and Associate Deans working relationships with members of the University community and external parties including answering or redirecting enquiries and preparing draft correspondence and forms. Take responsibility for projects within the Executives portfolio, currently Research and for the Deputy Dean. This will include research into policies and procedures summary, analysis, and collation of data and information and ensuring that deliverables are achieved. Provide secretarial service and operational support for Faculty-based committees, including preparation of draft agendas, arrange venue, take minutes and follow-up action. Currently DAB Faculty Board and PEP Committee. With examples, please outline in a separate document how you meet the following five key selection criteria points below Experience in the provision of high-level executive assistance. Experience in the provision of excellent client service in a pressured environment. Organisational, time management and planning skills with multiple executives. Remuneration Base Salary Range 69,663 to 79,695 pa (HEW 5) This role attracts 17 superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is full time and appointment will be made on a continuing basis. How To Apply For the full list of the selection criteria and role responsibilities please click the apply link and download the Position Description from the UTS website. You are required to address the selection criteria in your submission in a separate document. Only those applications submitted via the UTS online recruitment system will be accepted. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. Please ensure that the file name for each document submitted includes IRC145525. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at recruitmentuts.edu.au or on +61 (0) 2 9514 1080. Closing Date Wednesday 16 October 2019 at 11.59pm (AEST) Applicants must have current and valid work rights in Australia. Please note If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitmentuts.edu.au for assistance. At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant The Company A leader in the Australian Financial Services Industry, is seeking an Executive Assistant to support two Executive Directors on a permanent basis in their prestigious CBD office. Key Responsibilities Diary and Scheduling management to ensure commitments are met and the workload flows efficiently across the working week Relieve the Executive Directors of all administrative tasks Organise complex travel arrangements and itinerary™s Prepare pitch documents and Powerpoint presentations Organise International Road Shows Find suppliersservice professionals and arrange quotes Complete expense reconciliation and other finance reporting requirements Build rapport with key clients or contacts, and their direct contacts for meetings About you Minimum of 5 years™ Executive Assistant experience to an Executive leadership team to anticipate needs of the 2 Executives Excellent time management skills and ability to multi-task and prioritise work Superb written and verbal communication skills You will have variety and be able to juggle multiple tasks to ensure the week runs smoothly How to Apply Click the Apply Now button For the most up to date roles and recruitment information please add us on Facebook for the most up to date roles and recruitment information please add us on Facebook httpswww.facebook.comboutiqueconsult or follow us on LinkedIn httpswww.linkedin.comcompanyboutique-the-consultancy Level 6, 84 Pitt Street Sydney NSW 2000, Australia boutiqueconsult.com.au

    location Sydney, New South Wales


  • Executive Assistant (EA/PA): Professional services

    Challis Company is a premium leadership consulting firm. We offer services in board search, executive search, board reviews and leadership assessment development. Our clients include the Chairs, Boards CEOs of some of the world™s and Australia™s best-known listed corporations, mid-sized companies, professional service firms, private equity firms, start-ups and not-for-profits. Our consultants bring to bear a range of complementary backgrounds including years working with leading ASX-listed corporates, top-tier strategy consulting firms, global executive search firms and specialist organisational psychology consultancies We are passionate about helping our Chair and CEO clients to find and develop talented leaders for significant international and Australian businesses. The role of the Executive Assistant is an integral part of the execution of assignments with direct contact with senior clients and candidates. Working closely with two Partners and two Principals within the firm, you will provide high-quality secretarial and administrative support. To succeed in this role, you will have proven experience supporting members of a senior executive team in a commercial environment, ideally in professional services. Critical to your success will be your communication skills, along with your confident professional manner and ability to work to deadlines. You will have an excellent attention-to-detail and take pride in your work. You will have a high level of integrity and experience in handling sensitive information and working closely with colleagues inside an organisation and in client organisations. This is a complex and rewarding role, entailing a mix of substantial people interaction, diary management and document production. Responsibilities Day-to-day tasks include the following. Complex diary-management including scheduling meetings with clients candidates Document production including reports presentations Transcribing dictated reports Preparing emails other correspondence Database management physical filing Setting up psychological assessments Answering screening incoming phone calls Greeting guests preparing teacoffee Travel management for staff candidates Basic accounting including managing accounts payable expenses Supporting client entertainment events Managing the office developing administration processes, when needed Experience Qualified candidates are likely to have experience in a similar office environment such as professional services. An advanced knowledge of Microsoft Outlook and Word is essential. Experience working with databases and electronic dictation”as well as superior PowerPoint skills”will be highly desirable. Personal attributes The successful candidate will have the following skills. Organisational time management skills including an ability to multitask Professional presence, and an ability to interact with very senior executives An ability to anticipate and solve problems collaboratively Flexibility and first-rate interpersonal skills in complex situations Excellent written verbal communication skills, with a strong attention-to-detail Given that the EA is in a client-facing role, she or he must be a non-smoker. Compensation Compensation and responsibilities will be determined based on the successful candidates experience and capabilities. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant Executive Assistant, Clerk Grade 78 Public Service Commission 2 x Ongoing Opportunities Worklife balance Attractive remuneration package About the role This is an exciting and rare opportunity for two experienced and highly organised Executive Assistants to join our team. One role will report directly to the Assistant Commissioner, Capability Leadership Strategy Division and the other role will report directly to the Assistant Commissioner, Performance Analytics Division. These roles are also members of the executive support network and provide administrative support to the senior executive group as required. The Capability Leadership Strategy Division has the important task of designing and implementing a broad range of contemporary sector-wide workforce strategies, leading the delivery of sector-wide workforce programs and managing high profile projects that will enhance the effectiveness and efficiency of the NSW public sector workforce. The Performance Analytics Division develops and delivers research, analysis and reporting initiatives on a range of workforce management and organisational performance matters. This helps to provide stakeholders and agencies with relevant information and insights about current issues and performance and can be used to shape future policy and strategic options. We are looking for a motivated individual who has High level interpersonal, written and verbal communication skills Demonstrated initiative and the ability to bring a creative approach to problem solving Ability to work independently and with a demonstrated capacity for effective teamwork Demonstrated commitment to providing a quality service and quality improvement initiatives in workplace practices and procedures Exhibits a strong commitment to supporting the Executives in building a positive culture Proven ability to maintain confidentiality and manage sensitive issues in a professional manner Extensive experience in the use of Microsoft Office packages including Word, Outlook, and records management systems such as Objective This role will suit a highly experienced EA who is looking for their next challenge in a dynamic environment, is a self-starter and highly proactive. About the Public Service Commission The Public Service Commission (PSC) is headed by an independent Public Service Commissioner and is a separate agency under the Government Sector Employment Act 2013 (GSE Act) that supports the Commissioner in the exercise of her functions and powers. The PSC leads the design, development and implementation of the full range of sector-wide workforce management strategies to enhance the effectiveness and efficiency of the NSW government sector. Am I eligible to apply? To be eligible to apply you must be either An Australian citizen or A permanent resident of Australia, or A New Zealand citizen with a current New Zealand passport or If you are seeking ongoing employment you must hold a permanent visa that allows you to work in Australia. Applying for the role Applicants must apply through www.iworkfor.nsw.gov.au (search by job reference number 00007BD1). The application and selection process will include a range of assessment techniques to assist in determining your suitability for the role. For the initial application process, you should submit a short covering letter, your resume and answer the pre-screening questions. Your covering letters should include responses to the targeted questions listed below. Please note we may seek verification of the experience, skills and qualifications you provide in your application from your nominated referee or educational institution. For questions about the role andor to request a reasonable adjustment, please contact Natalie May on 02 9272 6108 or PSCHRpsc.nsw.gov.au Further information to assist you with applying for this role¦ Role Description PSC Applicant Information Package Applying for a role in the NSW Public Service NSW Public Sector Capability Framework Please visit our website to learn more about the workings of the Commission httpwww.psc.nsw.gov.au Talent Pool Applicants not initially offered a role but have been assessed through the recruitment process as being suitable will be placed in the Talent Pool to fill future ongoing or temporary vacancies as they arise. Placement in the Talent Pool remains valid for up to 18 months. Closing Date 16 October 2019 (at 11.59pm) We are committed to reflecting the diverse community we serve and creating an inclusive workplace for all people, where everyone feels valued. We encourage applications from a diverse range of people and are committed to employment practices that are fair, responsive and inclusive. We provide candidates with a disability the opportunity to request adjustments to remove any barriers in demonstrating their abilities to meet the requirements of the job.

    location Sydney, New South Wales


  • PA to the Deputy Principal Academic Operations

    International Grammar School is a secular coeducational school located across five sites in Ultimo and Glebe. We educate 1280 preschool to Year 12 students in a unique multilingual environment. We are now seeking to appoint an exemplary Personal Assistant to support the delivery of efficient and effective administration of the office of the Deputy Principal Academic Operations. This new role, commencing as soon as possible, will provide proactive administrative support to the Deputy Principal Academic Operations and their direct reports. To be successful in this role you will have excellent attention to detail, high levels of organisation and administrative skills and excellent interpersonal and written communication skills. You will also have the ability to present an image of professionalism on behalf of the office and the School as you interact with staff, parents and students. An outstanding Personal Assistant and strong background in administrative support, you will be an exemplary role model of professionalism and collegiality, performing your role with integrity, enthusiasm and energy. Please visit www.igssyd.nsw.edu.au for more details on how to apply. Applications should be addressed to the Principal. All applicants for this position must hold a NSW Working With Children Check. Closing date 17 October 2019 The application form will include these questions Which of the following statements best describes your right to work in Australia? How many years experience do you have as a personal assistant? Do you have experience in an administration role? How much notice are you required to give your current employer? Do you have a current Working With Children (WWC) Check?

    location Sydney, New South Wales


  • Senior Executive Assistant

    Senior Executive Assistant Senior Executive Assistant 45.00 - 55.00 Per Hour + Super Initially 12 Month Contract Potentially On-going Based in Parramatta ABOUT THE COMPANY Our client™s role is to coordinate and align the planning that will shape the future of Greater Sydney. Our client is taking a collaborative one government approach to this, so they can lead and guide the planning for development, transport and housing so that Greater Sydney will be a productive, liveable and sustainable city for all ABOUT THE ROLE The Senior Executive Assistant provides a range of confidential executive, secretarial and administrative support services across a range of complex issues to support the executives achievement of organisational objectives DUTIES Act as the executives point of contact in order to prioritise matters, and initiate action Manage the executive™s diary appointments, arrange meetings, respond to invitations and correspondence, coordinate travel arrangements and schedule and support meetings Prepare high level communication including presentations, briefing notes and correspondence Research, collate and coordinate reports, advice and briefings on complex policy and operational matters Monitor, implement and evaluate administrative practices, systems and procedures within office Anticipate the information requirements of the executive, including initiating, coordination and reviewing information SKILLS EXPERIENCE Relevant experience in an executive assistant, receptionist, administrative or other relevant support role. PC proficiency with advanced MS Word, Excel, PowerPoint and Outlook skills BENEFITS Long term Contract Supportive working environment Close to public transport HOW TO APPLY Click APPLY or contact Hayden Glanville on (02) 9290 3733 for a confidential discussion.

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant We™re looking for a dynamic and highly organized Executive Assistant to support the Executive team and enable their success. Squiz is both a technology company and digital agency. We™re all about making technology do even greater things and create engaging and compelling digital experiences for our customers. We™ve got an amazing 20 year story with 13 offices around the world and an exciting future ahead. You can be sure you™ll get exposure and involvement in all sorts of activities. As someone who is thoughtful and full of initiative, you are always one step ahead anticipating what is required. With a can-do attitude, you™re not precious and you™ll happily muck-in where required. What you™ll be doing Assisting the CEO and Executive team to support the delivery of strategic priorities Managing executive meeting agendas and minutes Setting up Board meetings, preparing board reports, circulating agendas, and taking minutes Developing key stakeholder relationships and responding to any queries as required Diary and expense management including adjusting invitations and timings around meetings Coordinating travel for Exec team (including overseas travel arrangements) Coordinating key events including Executive offsites and company events or conferences Supporting the delivery of executive projects and initiatives - including managing priorities and making adjustments to project plans Completing own projects and confidential assignments as required About you Experience supporting Senior Executives Squiz DNA is essential Pragmatic, friendly and down-to-earth approach Roll-up your sleeves attitude - even if it involves shifting a couch or loading a dishwasher Excellent verbal and written communication skills Experience collating board reports ideal Proactive, forward thinking, efficient and discreet with a high attention to detail You™ll work with some of the most intelligent and down-to-earth people you™ll ever meet. We are made up of a diverse range of passionate people who love challenging the status quo. Every day is different, but what is constant is we work hard but have a lot of fun doing it. Every Squiz employee enjoys a range of workplace benefits such a healthy lifestyle allowance and an innovative leave scheme allowing you to use up to 30 days paid leave per year. We know that no candidate is perfect. Each person we meet can bend the definitions of a role based upon what they bring to the table. With that in mind, don™t let the bullet points scare you off - we encourage you to apply if you think Squiz is a fit for you. We™d love to meet you The application form will include these questions Which of the following statements best describes your right to work in Australia?

    location Sydney, New South Wales


  • Executive Assistant to COO

    JCDecaux is the number 1 outdoor advertising company in the world, playing a major part in transforming urban landscapes across the globe. As the premium broadcast supplier in Out-of-Home media JCDecaux is the only pure-play Outdoor media owner worldwide, delivering high-quality and innovative advertising solutions. JCDecaux Australia has been offering high quality, architecturally designed street furniture and advertising space in Australia since 1997. Our people are the key to JCDecauxs success, they are highly skilled across a wide range of roles and disciplines, and we invest in their futures. As of 1 November 2018, JCDecaux owns APN Outdoor and will be moving towards a 100 combined entity across the two businesses in early 2019, bringing many exciting opportunities to both staff and clients. THE OPPORTUNITY In the role of Executive Assistant, you will be responsible for providing high level executive and admin support to the Chief Operating Officer. This role is a fantastic opportunity for a confident, and highly organised EA to play an important role in maintaining high company standards. Key Accountabilities Admin support for Commercial and Operations Team (30+) Occasional Reception relief Expense management for Chief Operating Officer and direct reports Extensive travel itineraries (International and Domestic) Collating agendas and papers for Board meetings and monthly GM meetings Invoice management and approval Producing reports and presentations Event management (occasional off sites) TO BE SUCCESSFUL You™ll be someone who has proven experience within a similar role previously, can demonstrate strong experience with presentation, report and documentation preparation, in addition to Ability to multitask and prioritise tasks Excellent time management skills Well-developed organisational skills Attention to detail Great verbal and written communication skills Professional discretion Ability to balance conflicting priorities and to work to deadlines Supports productive relationships with a demonstrated ability to work as part of a team and independently WHY WORK FOR US? JCDecaux is a forward-thinking company who truly value their staff. Our strong commitment to positive culture, training and staff retention ensures that staff skills and capabilities are maintained at the highest levels. Working together as a team, we inspire and motivate each other. We act and think like leaders, always seeking opportunities for improvement. The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? How many years experience do you have as an executive assistant?

    location Sydney, New South Wales


  • Executive Assistant

    Executive Assistant 30 “ 45 per hour, depending on experience Grow your career with NSW Government Immediate start About the company This is a great opportunity to work for NSW Government in one of their many big and busy offices in Parramatta. About the role You will be responsible for providing expert support to managers and professionals within their organization. Duties Researching and preparing reports Maintaining confidential files and documents Prioritize and coordinate tasks to meet agreed time frames Maintaining appointment diaries and booking travel arrangements Attending meetings and acting as secretary as required Excellent written and verbal engagement and telephone manner Skills and requirements Previous EAPA experience essential Valid police and working with childrens check Excellent time management skills and ability to prioritize numerous tasks Culture Very mixed background varied ages and nationalities. Everyone currently working in office is friendly, supportive and dedicated. Benefits Monday to Friday No weekend work 40 Hours per week Great worklife balance Start or grow your career with NSW Government Initial 6 month contract, highly likely to be extended Extremely close to public transport 2 minutes walk from Parramatta train station How to apply If you think you have what it takes for this role then please submit your CV in word format. Please note that due to a high volume of applicants only short listed candidates will be contacted. All applicant information is treated as per Symmetry HR privacy policy located at www.symmetryhr.com.au

    location Sydney, New South Wales


  • Executive Assistant

    Fast paced, collaborative environment exceptional company culture 6 Month contract working part-time 3 days a week Career defining opportunity The Client Our client is a well-respected, highly successful property group who own and operate a diversified portfolio of assets. Known for their progressive approach to business, they are a rapidly moving organisation headed up by some of the best in the business. The Role Reporting to one of the CEO, your main attribute must be the ability to juggle numerous tasks simultaneously, with the sense to priorities. Highly organised and meticulous with detail, you will be privy to the intricacies of the directors personal and business life. The successful candidate will carry out a multitude of tasks including but not limited to the following Be across all facets of the business - attend meetings and record minutesCoordinate VIP corporate and personal travelOrganise and schedule diaries, meetings, events and conferencesProduce presentations and reportsManagement of all involved administrative tasksprocessessystems etcAssist with preparation and collation of monthly project progress claims Skills and experience required To be considered for this role you will have prior experience working within the corporate property industry, along with the following Direct experience working for a CEOMDPartner as a Personal Assistant or Executive Assistant Minimum 5 years experience working within an officebusiness environment Somebody who has pride in what they do, and loves being organised and demonstrates honesty, integrity and respect Benefits and Culture Highly sought after organisation Only 3 days per week Attractive remuneration package A company culture like no other Career defining opportunity Please call Bridgette Collis or Tiffany Pritchard on (02) 9362 8500 for more information or email your CV to tpritchardgoughrecruitment.com.au All applications will be held in the strictest of confidence. Only those with the right to work in Australia need apply. PLEASE NOTE Only shortlisted candidates will be contacted. Not looking yourself but know someone right for the role? Refer a friend and receive a referral fee - ask me how. 3012791

    location Sydney, New South Wales


  • Executive Assistant (EA/PA): Professional services

    Challis Company is a premium leadership consulting firm. We offer services in board search, executive search, board reviews and leadership assessment development. Our clients include the Chairs, Boards CEOs of some of the world„s and Australia„s best-known listed corporations, mid-sized companies, professional service firms, private equity firms, start-ups and not-for-profits. Our consultants bring to bear a range of complementary backgrounds including years working with leading ASX-listed corporates, top-tier strategy consulting firms, global executive search firms and specialist organisational psychology consultancies We are passionate about helping our Chair and CEO clients to find and develop talented leaders for significant international and Australian businesses. The role of the Executive Assistant is an integral part of the execution of assignments with direct contact with senior clients and candidates. Working closely with two Partners and two Principals within the firm, you will provide high-quality secretarial and administrative support. To succeed in this role, you will have proven experience supporting members of a senior executive team in a commercial environment, ideally in professional services. Critical to your success will be your communication skills, along with your confident professional manner and ability to work to deadlines. You will have an excellent attention-to-detail and take pride in your work. You will have a high level of integrity and experience in handling sensitive information and working closely with colleagues inside an organisation and in client organisations. This is a complex and rewarding role, entailing a mix of substantial people interaction, diary management and document production. Responsibilities Day-to-day tasks include the following. Complex diary-management including scheduling meetings with clients candidates Document production including reports presentations Transcribing dictated reports Preparing emails other correspondence Database management physical filing Setting up psychological assessments Answering screening incoming phone calls Greeting guests preparing teacoffee Travel management for staff candidates Basic accounting including managing accounts payable expenses Supporting client entertainment events Managing the office developing administration processes, when needed Experience Qualified candidates are likely to have experience in a similar office environment such as professional services. An advanced knowledge of Microsoft Outlook and Word is essential. Experience working with databases and electronic dictationas well as superior PowerPoint skillswill be highly desirable. Personal attributes The successful candidate will have the following skills. Organisational time management skills including an ability to multitask Professional presence, and an ability to interact with very senior executives An ability to anticipate and solve problems collaboratively Flexibility and first-rate interpersonal skills in complex situations Excellent written verbal communication skills, with a strong attention-to-detail Given that the EA is in a client-facing role, she or he must be a non-smoker. Compensation Compensation and responsibilities will be determined based on the successful candidates experience and capabilities. The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Whats your expected annual base salary?

    location Sydney, New South Wales


  • Receptionist / Executive Assistant - Immediate Start

    Wow Recruitment are currently looking for an experienced Receptionist Executive Assistant to support our client based in North Sydney. Our client is a fast-paced, modern and vibrant financial services company. The purpose of this role is to support the Director and wider team in sales, leadership and office management, contributing to the strategic growth of the organisation. Key Duties and Responsibilities Providing support as a Receptionist Executive Assistant to the Director and Administration duties to support the wide team. Answering incoming telephone enquiries Meeting greeting clients with excellent communication and professional manner Diary management Provide full Receptionist Executive Assistant functions CRM data entry and maintenance Manage Social Media profile Ad hoc tasks as required by Management The ideal candidate At least 3 years of experience in a similar role as a Receptionist Executive Assistant to senior management and busy team A track record of exceeding client expectations and working to always improve the customer experience Ability to upwardly manage a busy Director Highly organised, strong attention to detail, forward thinking and the ability to work autonomously MYOBXERO skills an advantage Benefits Competitive remuneration and bonus Modern offices in the heart of North Sydney Have your voice heard and be a part of a growing organisation If you think you possess the necessary skills and experience to be successful in this exciting Receptionist Executive Assistant role, please contact Matthew today by applying now

    location Sydney, New South Wales


  • Personal Assistant

    Who Are We We are a kitchen and bathroom renovations company that has been in existence for over 25 years and provide our customers with a full project management service. Our office and manufacturing facility is centrally located in Botany NSW. We mostly cater to the rental property market and have built relationships with numerous real estate agencies and long term customers over the years. Over 80 of our projects are from repeat clients and referrals. We are experiencing rapid year on year growth and are always on the lookout for like-minded individuals who can join our team and help us facilitate this growth. The Role The role itself is permanent part time and initially the candidate will be required to commit to 20-25 hours per week (Monday to Friday). There will be scope to vary the hours if mutually agreed. This position may be suitable for someone who is looking to return to the workforce. In return we can offer the following An appropriate wage along with overtime Some flexibility to choose your hours of work on a day to day basis Being centrally located and close to the CBD Provide variety to complete set tasks and work outside the office environment The possibility of a weekly fuel allowance should the need arise Key Responsibilities Provide general administrative support to the GM and auxiliary support to the management team Attending to telephone enquiries Incoming and outgoing email management Data entry and record keeping Dealing direct with the various stakeholders within the business Compile documents using MS Word Excel (predominantly templates) Attending to various errands outside the office environment as required Assist with the roll out and implementation of different legislative and compliance documentation Skills Experience Be well fluent and well-spoken in English Possess a high level of verbal and written communication skills Well organised, able to prioritise and manage multiple tasks Ability to take initiative and work collaboratively as part of a team Proficient computer skills including MS Word, Excel and Outlook High Attention to detail Knowledge of MYOB is preferred but not essential For further information about the role please see below m 0405 571 730 e andrewaalborkitchens.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? Do you have experience in an administration role? Do you own or have regular access to a car? Whats your expected hourly rate?

    location Sydney, New South Wales


  • Personal Assistant to CEO (Mandarin Speaking)

    About us Founded in Australia in 2017, Access Corporate Group (Access) is an innovative cross-border brand management group with offices in Sydney, Melbourne and Hangzhou, China and more than 600 employees globally. At present, Access manages more than 20 brands and is committed to building a bridge for direct communications between quality brands and consumers around the world. Access is devoted to bringing global leading brands in health, beauty, and lifestyle to consumers to lead a better life every day. Your duties will be but are not limited to Diary Management and email filing the CEO + being the team support Scheduling of meetings for team members Meeting room preparation and bookings Marketing Management of the company website Prepare and coordinate bid documents in conjunction with the Development Manager Coordination of client gifts and functions where required Travel Arrangements Coordinate travel arrangements for the team, including booking of flights, accommodation, car hire and web check in Reconciliation of travel expenses Youll Need 5+ years min PAEA exp within a professional services firm Ability to work effectively both independently and as part of a team Possess excellent verbal and written communication Strong attention to detail Strong MS Office especially PowerPoint A pragmatic, friendly and down-to-earth approach

    location Sydney, New South Wales


  • Personal Assistant to Director & Operations Manager | Retail | $70 - 80k

    Personal Assistant to Director Operations Manager Retail 70 - 80k Hybrid, dynamic opportunity North Shore location “ car spot available Get involved in various parts of the business- progression available The Opportunity Our client are a well-known and highly regarded retail brand with a long history of success. They are currently seeking an experienced and diligent Assistant to support their Store Experience Director, and Head of Operations in facilitating the achievement of day to day processes, procedures and reporting. This role will best suit someone who has come from a operations background, or who has come from a retail background and is looking to pursue a PAEA role. This is a great opportunity for someone to utilise their coordination and technical skills in a position with variety. This is not a traditional Personal Assistant role- you will be required to assist with projects and provide commentary on the operations of the business, and take on work outside the general administrative duties The Responsibility Providing high level support to the Director and Operationally, your duties will include but are not limited to Diary and calendar management “ scheduling and rescheduling meetings on behalf of the Director Booking travel and accommodation “ both international and domestic Assisting with presentations including the preparation of reports and documents Producing communication on a weekly, monthly and yearly basis to Managers Helping with events such as set ups and openings of new stores Responding to customer communications and queries, and Any other task that supports the effective administrative and operational function of the Store Experience Operations Team. The Expertise The ideal candidate will have previous experience in a Personal or Team Assistant capacity, with excellent communication and technical skills. You will be highly professional and confident in dealing with direct reports reporting into the Store Experience Director on store performance and operations. High competency in reporting, and the ability to technically assess various sets of data is required and a high attention to detail and strong problem solving skills is essential. In taking responsibility for supporting a team, you will have developed leadership skills, allowing you to confidently supervise two customer service assistants. Finally, you will have excellent Excel and Microsoft Office Suite skills, with a driven and committed work ethic. The Next Step If the above sounds like you, please send through your up to date resume via the link below, and contact Claire McClintock on 0498 990 161 for further information. 0498 990 161 chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Executive Assistant | Executive Search Firm | CBD

    Executive Assistant Executive Search Firm CBD Unique opportunity to join a top tier executive search firm Immediate start allowing you to hit the ground running Vibrant personality necessary Our client are market leaders in leadership advisory services - including executive search, CEO succession, executive assessment, transformation and more. They are looking for a vibrant high-level EA to support 2 Partners and build a seamless relationship. You will be a true right hand, across all aspects of business and personal operations. If this is the style of relationship and environment you thrive in, this could be the role for you The responsibility As the Executive Assistant to two Partners, you will be required to provide comprehensive support. Your daily responsibilities will include, but are not limited to Coordinating and organising meetings with key stakeholders Managing extensive travel coordination and logistics Preparing correspondence and daily preparation packs Managing all email communication and responding on behalf of the Partners Managing calls and prioritising importance or managing follow up on behalf of the Partners Building high level relationships with key stakeholders Extensive diary management and time prioritisation Capturing information on behalf of the Partners and managing priorities tightly and Executing internal events and conference. The expertise This role requires a superbly organised individual who knows how to be two steps ahead and anticipate their executive™s needs. Coupled with excellent written and verbal communication skills, this role is privy to highly confidential business information, as such you will understand the importance of trust in this relationship. Highly developed interpersonal skills and polished presentation are essential. You must possess great leadership skills and be able to think critically to assist the Partners. Experience supporting a high-level executive in an executive search firm is a must, as is a fun and humorous nature to fit into the broader team culture and environment. The next step An exciting opportunity to work with a dynamic and approachable team. If this career opportunity entices you and you would like to further details on the client, role, remuneration or a copy of the job description, please call Katie Clarke for a confidential discussion on 0437 387 743. Alternatively, please apply on the link below. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Senior Executive Assistant | Investment Manager

    Senior Executive Assistant Investment Manager Permanent Role Inclusive and collaborative culture Excellent salary and benefits The Opportunity This is an exciting time to join this fast growing investment manager, based in the heart of the CBD. The role will suit a high performing Senior Executive Assistant who is comfortable supporting multiple executives. The role will suit someone who enjoys working in a smaller office environment where no task is deemed too big or small. The Responsibility The role duties will include but not limited to Dairy management for CEO and other executives as needed Travel booking during busy periods Assist with organisation of annual roadshow events A flexible approach is required to get stuck in Prepare papers for compliance meetings and compile minutes Organise annual offsite conference events and social functions Assist General Counsel preparing legal documents, agreements and contracts Cover for the Office Manager when required Other adhoc duties as required. The Expertise In this role you will be comfortable working within a high pressured environment with a team of high achievers. With a confident yet flexible approach, your style will be to help out where required to get the job done. Experience having worked within Corporate Access would be looked upon favourably. The Next Step If you believe you have the experience required for this position, please apply with your updated resume today For any further information please contact Louise Tyler on 0488 022 124. chat with us Assistant Sydney is a specialist recruitment firm focused solely on Office Support talent searches, salary benchmarking and career planning. Our goal is to help clients and candidates navigate an increasingly competitive and challenging employment market. assistant sydney Level 32, 200 George Street, Sydney 2000 02 8277 4124 assistantsydney.com.au

    location Sydney, New South Wales


  • Team Assistant

    Team Assistant Team Assistant Located in Bankstown “ close proximity to public transport Full-time permanent position Excellent opportunity to support the Leadership Team at Disability Services Australia About the Organisation Disability Services Australia has been committed to empowering people to reach their maximum potential since 1957. They are a leading not-for-profit provider of community-based services throughout NSW. DSA has a long history of delivering a personal and considered service that meets each person™s individual needs. About the Role The Team Assistant will be a key partner to the Executive Leadership Team and will play an integral part in achieving their outcomes. Reporting directly to the Executive Assistant to the CEO, this critical role supports the daily operations of the Executives to achieve their strategic goals. Potential candidates will have strong administrative support experience and proven success building strong relationships with internal and external stakeholders. Key Responsibilities Include Scheduling multiple calendars, including internal and external meetings, as well as inbox management Arranging travel and preparing detailed itineraries as required Coordinating business functions and meetings such as one on one, team meetings and GM Town Halls, supporting with minute taking and action item follow up Managing all incoming inquiries and escalating as necessary to ensure the Executive™s schedule is respectfully followed and prioritized accordingly Producing correspondence, presentations, and reports on behalf of the Executives Assisting in ongoing project management with the team Communication with stakeholders from all levels Processing invoices, including expense reconciliations Tailored administrative assistance as needed by each Executive About the Successful Candidate The candidate will have some experience providing support at the management level. This candidate will be well established in their administration career and aspiring to be a PersonalExecutive Assistant. Key Skills Include Have a collaborative working style while maintaining strict confidentiality High level verbal and written communication skills Technologically savvy with an intermediate - advanced proficiency in Microsoft Office - Word, Excel and PowerPoint A high standard of professionalism is essential Ability to manage multiple responsibilities and stay outcomes focused under pressure How to Apply If this sounds like something that you would be interested in, please apply with a cover letter outlining your previous experience and the reason for your application along with your full resume. If you have any further questions, please contact Diana Linde or Rhonda Newman at dianabeaumontpeople.com.au or rhondabeaumontpeople.com.au There is no closing date for this role, all applications will be reviewed as they are received, and successful applicants will be contacted. Beaumont People has been contracted to recruit this role on behalf of Disability Services Australia, therefore all queries must be directed to Rhonda Newman at Beaumont People. Please click Apply if you are interested in the role. If you have any queries, please contact Rhonda Newman 02 9279 2777 Beaumont People Level 29, 259 George St Sydney, NSW 2000 (02) 9279 2777 Leading recruitment agency specialising in Charitable Organisations, Associations Memberships, Business Services, Contact Centre Sales, Education, Health Social Care and Executive Search www.beaumontpeople.com.au The application form will include these questions Which of the following statements best describes your right to work in Australia? Whats your expected annual base salary? Do you have experience in an administration role?

    location Sydney, New South Wales


  • Marketing Coordinator

    Do you have a passion to work for an organisation that makes a difference and helps people get their lives back after injury or illness? Utilise your marketing, communications operations skills Operate in an outcome driven environment. Immediately available EML is a leading Workers Compensation Insurance company. We now have over 2000 employees and are still growing which means an amazing and diverse culture with a very high internal promotion rate. THE OPPORTUNITY As part of our diverse team based in Sydney™s CBD, you™ll help make a positive impact on someone™s life every day. You™ll feel great satisfaction knowing your talent and hard work has a purpose. As the Marketing Coordinator, you are responsible for coordinating the Marketing and Communications team™s operations and workflow to ensure timely and efficient delivery of marketing and communication initiatives and projects. You will play a pivotal role in facilitating the team™s throughput by managing schedules and coordinating activities around a variety of marketing-based activities. YOUR RESPONSIBILITIES Develop and implement systems and practices that enable efficient and cost-effective production and delivery of marketing, communications and administration activities Detailed day-to-day scheduling of production activities and daily review and monitoring of project deliverablestasks. Creation, use and management of project planning tools and processes to build a successful approach to all levels of project delivery and reporting including workflow and invoicing. Manage, track and monitor status of production projects between internal stakeholders, graphic design studios and the team. Develop and deliver team reporting to strict operational deadlines Support the General Manager of Marketing and Communications in calendar management and workflow scheduling ABOUT YOU 4+ years™ experience in agile, fast-paced marketing and or communications environment 2 years + experience in a personal assistant role with experience gained working at Executive level. Diploma Marketing, digital marketing, communications or design preferred Detailed knowledge of design, digital and print processes Demonstrated strong time management with highly developed organisational and planning skills. Demonstrated successful experience coordinating team operations, ensuring timely and effective delivery of tasks and projects Proven ability to work in a dynamic, fast paced environment with multiple stakeholders and conflicting priorities. Advanced working knowledge of Microsoft Office suite particularly Powerpoint with a High level of attention to detail and confidentiality. WHAT WE OFFER We stand together as equals. EML is an equal opportunity employer so by coming to work for us, you™ll be part of a culture that celebrates diversity and inclusion. We™re committed to maintaining a workplace where everyone feels valued and where we show respect, integrity and honesty. EML provides career opportunities and great employee benefits, including A vibrant, collaborative team culture Great worklife balance and flexibility Onsite Learning and Development Team End of Month Celebration Events 17.5 annual leave loading We value our people and are committed to supporting our employees by investing in their professional development and providing generous employee benefits. If this is of interest to you, please apply now or for more informationconfidential conversation please contact Alice, 02 8098 6358.

    location Sydney, New South Wales


  • Office Coordinator

    Office Coordinator Join a market leader in data analytics Flexible working hours - Brand new Offices in Bondi Junction The Company This ever-growing company is leading the way in energy analytics, providing solutions and changing the landscape of the global energy market. Through their client focused approach, they have expanded worldwide and serve a huge influence amongst leaders making a difference. The Role As Office Coordinator based in Bondi Junction, you will be responsible for the management of multiple diaries and the day to day running of the office. Amongst ad hoc tasks, it will be important to have the ability to engage and influence stakeholders of all levels. This is a role for someone looking for an ever-changing and dynamic environment. Previous experience or exposure to an Operations or Finance team would be beneficial. The head office is based in the UK and there may be opportunity to travel to the London offices where the Operations team is based. The company offers flexible work arrangements for the right applicant and has the opportunity for career progression with the growth of the company. Responsibilities Office management to ensure the smooth day to day running of the office Invoice processing, expense management and reconciliation Complex diary management and document support Event coordination Onboarding new employees and ad hoc project support Requirements 2 years™ experience in a similar administrative role MS office skills including outlook experience Invoice processing experience Proven ability to influence with excellent communication skills Self-driven with a high level of emotional intelligence Time management and organizational skills Forward thinking with the ability to work towards a deadline Adaptable and versatile Salary will be competitive and dependent on your experience. If this role is for you please apply direct, or give me a call for a confidential chat on 02 8233 2272 or donna.oflynnhudson.com jobs.hudson.com Specialist Recruitment Talent Management

    location Sydney, New South Wales


  • Secretary / Receptionist

    We are a Land Surveying and Planning firm located at Lindfield. We are seeking someone to join our team in a part-time capacity, a job share role, working Wednesday - Friday between the hours of 9am-5pm. The responsibilities of this role will include Answering the telephone in a friendly and professional manner Screening and fielding inquiries and requests Welcoming clients in person and by phone Secretarial assistance to staff to prepare and produce documents, general correspondence, emails and reports General office administration to ensure the office continues to run smoothly and effectively High standard of personal presentation Skills and Experience Competence with Microsoft Office (Word, Excel and Outlook) Organised and efficient Excellent verbal and written communication skills Ability to work in a team Benefits and Culture Work for a highly regarded business Attractive remuneration package Located on the Pacific Highway at Lindfield, only minutes walk from public transport Friendly office environment with the team having worked together for many years If this role appeals to you please submit your application to Phil Gardner - email p.gardnerpng.com.au or call our office on (02) 9416 1335.

    location Sydney, New South Wales


  • Executive Team Assistant

    Executive Team Assistant The Boston Consulting Group (BCG) is a global management consulting firm and the worlds leading advisor on business strategy. We partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest-value opportunities, address their most critical challenges, and transform their enterprises. We have an exciting opportunity for an Executive Team Assistant to join our Operations team in our Sydney office on a 12 month fixed term contract basis. The key responsibility of the role is to provide highly effective administrative and logistics support four to six senior leaders (Principals). You will manage diaries and schedules, travel plans and any logistics as well as providing overall administration support to the case teams your Principals are managing. Other responsibilities include any ad hoc administrative duties and maintenance of electronic filing systems and client databases. To be successful in this role, you will demonstrate the ability to proactively manage multiple priorities, communicate effectively with a range of stakeholders and clients across the business and be highly organised. In addition, you will be an effective problem solver and show a willingness to work collaboratively with the team. The successful candidate will have a proven track record in a similar role providing high-level administration support to multiple stakeholders including complex domestical and international travel arrangements, advanced level Microsoft and outlook skills and intermediate level PowerPoint and Excel skills. BCG rose to No. 4 on Fortunes 100 Best Companies to Work For list in 2018 ” the highest ranking, by far among consultancies, and a reflection of our commitment to career sustainability and satisfaction. BCGs emphasis on investment in its people, career flexibility, extensive training, high-impact client work, a collaborative culture, progressive benefits, and a commitment to social-impact all contributes to a place where staff feel proud to work.

    location Sydney, New South Wales


  • Executive Assistant

    Broad varied role supporting an Executive General Manager Part of a team supporting the operations of a large division Opportunity for flexible working arrangements in a workplace that values diversity, inclusion and worklife balance APRA has an exciting opportunity for a motivated and experienced Executive Assistant to support the Executive General Manager of the Risk Data Analytics (RDA) Division. The core responsibilities of this role include Handling correspondence and enquiries for the EGM Diary management, including coordinating meetings, arranging travel and scheduling events Preparing and processing reports and committee papers, taking meeting minutes Co-ordination of divisional off-sites and events Inbox management, maintaining task lists, answering emails where appropriate and drafting responses Assist with monthly expenses processing for the division and complete other ad hoc tasks at a divisional level when required Contribute to operational improvement initiatives across the broader Admin cohort Working as part of the wider administration team in RDA, you will also get the opportunity to coordinate and take part in divisional events and operational activities that support the division and broader organisation. The successful candidate will have extensive experience providing support at a senior level with highly developed communication and interpersonal skills. Your experience will enable you to anticipate the needs and requirements of the EGM, identifying opportunities for improvement and greater operating effectiveness, and see you engaging proactively with key stakeholders and divisional employees. You will demonstrate high levels of professionalism and the ability to manage senior stakeholders, being a trusted representative of your EGM. You will be organised and detail-oriented, while also being able to recognise the big picture and think ahead. Highly developed computer skills, relationship management, time management and the ability to prioritise and multi-task are all essential.

    location Sydney, New South Wales


  • Executive Assistant, Private Banking

    Executive Assistant, Private Banking 141201 Australia-NSW-Sydney Full-time (FT) Private Banking and Wealth Management Job ID 141201 Credit Suisse is a leading global wealth manager with strong investment banking capabilities. Headquartered in Zurich, Switzerland, we have a global reach with operations in about 50 countries and employ more than 45,000 people from over 150 different nations. Embodying entrepreneurial spirit, Credit Suisse delivers holistic financial solutions to our clients, including innovative products and specially tailored advice. Striving for quality and excellence in our work, we recognize and reward extraordinary performance among our employees, provide wide-ranging training and development opportunities, and benefit from a diverse range of perspectives to create value for our clients, shareholders and communities. We are Credit Suisse. We Offer This role will be supporting the Head of Private Banking, Chief of Staff, Team Leaders and Expert Relationship Managers across both Sydney and Melbourne offices You will be required to provide executive support including screen telephone calls, internal and external enquiry handling, typing, photocopying, filing, preparation and formatting of documents Diary Management and Meeting Coordination “ day-to-day extensive diary management (multiple diaries), i.e. invitations, meeting rooms, video conferences, conference calls, internal catering, etc. Coordinate internal and external client meetings and take minutes as required You will be required to coordinate travel and accommodation by booking travel (domestic and international) and accommodation for the team while adhering to Credit Suisse travel policy Records Document Management “ maintain and update key business support documents and distribution lists Expense Management coordination of AMEX reconciliation statements ensuring adherence to Credit Suisse expense policy Relationships “ liaise internally and externally with senior executives and their EA™s locally and around the world Coordinate and oversee itineraries for visiting executives when in Australia from our overseas offices Ad Hoc Projects for the Head of Private Banking and wider team Co-ordinate new starter induction schedule You Offer You have a minimum five years™ experience in a similar role Your previous experience within the Financial Services industry is preferred, but not essential You have advanced Outlook, PowerPoint and Word experience and Intermediate Excel You possess excellent interpersonal, oral and written communication skills and strong time management, organisational and planning skills You possess high attention to detail and accuracy You are ambitious, hardworking and have a flexible approach that adapts well to a dynamic working environment Ability to work under pressure, prioritize workload and deliver on deadlines Ability to liaise with senior company executives and key business partners Maintain a continual professional and diligent presence Ability to multi-task and act on own initiative and discretion Consistent ability to deliver high quality and accurate outputs with a can-do attitude Credit Suisse is an equal opportunity employer. Welcoming diversity gives us a competitive advantage in the global marketplace and drives our success.

    location Sydney, New South Wales


  • Executive Administrative Assistant

    An exciting opportunity has become available for an enthusiastic AdministratorPA to support a creative and innovative Allied Health teamYour key responsibilities will includeReport writingCompleting clinical notes for Allied Health PractitionersOrganising tea and coffeeEnsuring office cleanlinessMeeting and greeting of patientsEvent managementOrganising venues for workshopsCompiling and assisting the team with completing data entryAssisting with reportsCompiling marketing material for eventsDatabase managementMarketing the practice on social mediaManagement of all patient data, correspondenceInvoicing and receipting of consultationsLiaising with referring doctorsPractice Management and general administrationTo be successful for this position you will ideally have previous experience in a similar role within the health or medical field. You will have excellent time management skills and the ability to multitask and establish efficient office systems. You will have proven ability to work in autonomously and provide support. You will have exceptional interpersonal skills and a genuine commitment to providing excellent customer service.Job Type Part-timeSalary 20.00 to 22.50 hourJob Types Full-time, Part-timeSalary 19.00 to 22.50 hourExperienceadministration 1 year (Preferred)customer service 1 year (Preferred)

    location Canterbury, New South Wales


  • Bid & Pursuits Executive

    Maddocks is committed to making a difference for our clients, our people and the communities in which we operate. About the role At Maddocks, Shared Services teams are pivotal to the our success, supporting the delivery of outstanding service to our Australian and international clients. Our national Business Development, Communications Marketing (BCM) team forms a key part of the Shared Services function, collaborating closely with legal teams to drive strategic outcomes through client development and growth initiatives and firm profiling. Reporting to our national Pursuits Bid Infrastructure Manager, you will be responsible for working collaboratively with our partners, lawyers and BD team to produce compelling, winning bids. Working in this vital role, you will be involved in bid positioning, managing the bid process end to end and the development and maintenance of bid content and infrastructure using a market leading technology-based pitch tool. About you To be successful in this role you will be comfortable working with senior practitioners and have demonstrated experience in bid management. This is a highly networked role within Maddocks that will require an ability to work under pressure and follow challenging deadlines. Ideally you will have strong people and commercial skills and a willingness to contribute to the ongoing development of our bid infrastructure and approach to pursuits. You bring energy and are a self-motivator, confident in leading and handling a range of senior stakeholders. In addition, we are looking for someone who has A degree qualification within Marketing or Business Development and 3 “ 5 years™ experience within a professional environment Excellent attention to detail in all aspects of work Exceptional drafting ability The ability to demonstrate high level support for BD mangers About us Maddocks is a proudly independent Australian law firm that has established itself for the diverse and interesting range of work it does for private organisations and governments. We have a particular focus on the built environment, education, government, healthcare and technology sectors with more than 600 lawyers and professional staff working across three offices in Sydney, Melbourne and Canberra to delivering the highest standards of quality and service for our clients. What makes us unique We understand that our people are our greatest asset and we invest heavily in attracting and retaining the best. We value collaboration, knowledge sharing and high standards of professionalism. We look for diversity of experience and background and then provide the tools and training for career success. We are proud leaders of the legal profession when it comes to promoting a diverse workforce. We have been an Equal Opportunity for Women in the Workplace Agency (EOWA) Employer of Choice for Women every year since 2004. We promote diversity internally through our Maddocks Women and Maddocks Pride groups and we are committed to sustainability, through our membership of the Australian Legal Sector Alliance (AusLSA). Interested? If you™re interested in working at Maddocks, we want to hear from you, so please submit your CV and covering letter through the Apply Now button. As part of the recruitment process we request that the preferred applicant participates in a National Police Check, prior to offer of employment at Maddocks. Please note that people with criminal records are not automatically barred from applying for this position and each application will be considered on its merits.

    location Sydney, New South Wales


  • Digital Executive

    Digital Account Executive NEWLY CREATED POSITION PHD Media - Employer of Choice, 2019 PHD is synonymous with planning excellence and innovation as we strive to always Find a Better Way for our clients. With best in breed technology at your fingertips, ˜Source our globally collaborative planning tool will allow you to take your planning skills to the next level and produce campaigns anchored in marketing science, effectiveness and genuine consumer insight. In an ever-evolving media landscape we have created a new role within one of our key teams “ Unilever. Once, a very traditional client, Unilever is evolving how they use media and with that, the team evolves with it. We are looking for someone to come in and support the team in navigating and reporting in the digital world. There are a number of exciting brands within the Unilever portfolio and working in a team of nearly 20, we are looking someone to be the digital insights and optimisations guru for all digital campaigns, eventually. This is an opportunity that will challenge whilst offering awesome growth and learning opportunities Your day to day¦ Your day to day would be reporting into the Digital Director and supporting the wider team on digital implementation strategies across multiple campaigns. You will be tasked with digital benchmarking, optimisation, measurement and reporting. It will therefore be important to gain expertise on a range of digital platforms such as Facebook Ads Manager, Google Campaign Manager, Datorama, Moat as well as a deep understanding of the digital landscape and offerings. Who are you? Youve had around 1-2 years experience in a role where youre across digital reportingimplementation of digital campaigns. With this youll have a solid understanding of the entire digital eco system, even if only theoretical at this point Youre a self-starter, natural problem solver with great critical thinking skills. Youre fuelled by the need to deliver the best output for your clients and are able to anticipate their needs Youre able to think critically and fully evaluate solutions to problems. Youre able to work effectively with the wider team and agency with solid communication skills Commitment to passing FacebookGoogleMFA trainings and assessments Why PHD and who are we? PHD is a strategic-led planning and buying media agency, a vital part of the Omnicom Media Group and Australias fastest growing media network. Today, we are one of the most acclaimed media and communications agency networks globally winning Cristals œMedia Network of the year in 2018 and locally, here in Australia, being recognised as an Employer of Choice 2019 as well as Australias 2nd most innovative company by the Australian Financial Review. Built on a culture of creativity and innovation, PHD substantially invests in its people and culture to generate a unique, energetic and collaborating working environment that inspires. If you are interested in finding our more about this opportunity and any others open across the business, please apply with an up to date version of your resume or email fraser.rixomnicommediagroup.com

    location Sydney, New South Wales


  • Personal Assistant

    Personal Assistant - Surry Hills Support 3 Senior Executive Leaders Close-knit team in our innovation hub Join one of Australias leading brands As a Personal Assistant, you will be supporting our leaders as we strive to provide our customers the best in class offerings. Our story As a start-up business inside one of Australias largest retailers, WooliesX aims to bring the best of Woolworths to our customers, powered by our team, technology and data. To achieve our customer 1st strategy, we have combined the Digital, eCommerce, Customer Loyalty and Financial Services businesses to transform the customer experience under one banner - WooliesX. Having been awarded the Canstar Blue Award for No.1 in Customer Satisfaction for online groceries, and more recently being voted the most popular Loyalty Program in Australia, we™re proud of the work we do and are being recognised for delivering innovative and best in class service that is convenient, frictionless and personalised to our customers. With an industry-leading technology team, backed by analytics, we™re resourceful and willing to experiment. Our agile teams are empowered to innovate and deliver an awesome experience for our customers - no matter whether they choose to shop in-store, or online. The position As part of our growth, we are looking for an experienced Personal Assistant to join our team and support our key business leaders. Key to success in this role will be your ability to build lasting relationships, manage ever changing diaries and be the point of contact for our executive leaders. Your role will see you Managing the coordination of day to day activities including diary management Organising meetings, taking minutes and distributing reportsminutes Drafting of correspondence Domesticinternational travel arrangements Liaising with key internal and external stakeholders and clients Managing highly confidential information About you You are an experienced Personal Assistant having previously supported Senior Executive Leaders. You are reliable and supportive and always looking to go above and beyond. Ideally from a large matrixed organisation, you understand the complexities of large businesses and thrive in building new relationships from across the group. Further to this, you will possess Exceptional communication skills both written and verbal A highly organised nature with an inquisitive nature to streamline The ability to manage conflicting diaries and changing schedules This is a fantastic opportunity to join our growing team and support industry leaders and be at the forefront of innovation for our group. If you meet a number of requirements (and not all), we encourage you to submit your application. As an inclusive, team-first company, our people are at the core of everything we do. As our Group continues to evolve, innovate and support our communities, we encourage our team members to do the same with their own careers, by providing ongoing opportunities to grow and make a real difference. We value diversity and aim to create a vibrant and inclusive workforce that reflects the communities we serve.

    location Darlinghurst, New South Wales


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